Time Management and work - two terms that co-exist with each other. Without efficient approaches to your time management the more time you lose, the more money you will lose and therefore are a risk to any business.
Hold routine meetings at the end of the day. This goes back to the idea of doing routine thinks when your energy is in a low ebb.
Hold short meetings standing up: This avoids unnecessary and time-wasting finding the right position on the chair, the shuffling about, the chit-chat. The “How’s your mother?” as they call it in Ireland. Quick, short and brief exchange of Information.
Meet visitors at the doorway. This is where you can avoid meetings being unnecessarily long by blocking it off at the doorway. It is also a good way of non-verbal communication to stand up and encounter your visitor.
Hold meetings in the appropriate place. It is good to hold a meeting, where practically possible, on the territory of the key person of the meeting. The meeting area should also reflect the atmosphere of the meeting. Top meetings with external partners should be held in the impressive board room.
Before organizing a meeting, ask is it really necessary? Could the next meeting be replaced with a memo, email, report or conference call?
For great time management and work, your meetings should have one or more of the following objectives:
These objectives should be clear to all concerned.
Should any meeting not have one of these objectives, cancel it as it will be a time-waster.
If you are inviting people to participate, formulate the agenda with
Start your meetings on time.
Demand, where possible, from your participants that they are effective participants in the meeting. This means
Stick to the agenda – and keep minutes of the action items decided upon with timing and accountability.
Listen carefully to the discussion and try to ensure all views get a fair hearing.
Present and demand solutions not problems.
Summarize when decisions are reached – and move on. Summarizing helps to clarify what has been said and gives everyone the chance to amend the summary if they felt something has been left out.
Keep a balance between constructive discussion and the need to give all items on the agenda sufficient attention. One trick is to place your watch on the table to let others know gently that time is becoming an issue!
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